Conduct Risk and Hazard Assessments with our Job Safety Analysis (JSA) Solution

Hi, everyone, and welcome to our solution showcase, conducting risk and hazard assessments with our job safety analysis solution. I’m Emily Wingull, and I’m really glad you joined us today. We’re gonna show you how our JSA solution can help EHS and safety professionals elevate their risk management practice and proactively reduce risk of future incidents and injuries. So you’re gonna be able to see how you can capture key JSA information, conduct comprehensive risk assessments, and ensure proper training procedures are in place. The solution is aimed at helping EHS professionals proactively identify risk and hazards and prioritize resources for the highest risk activities to prevent incidents and injuries. So before we get started, I’m just gonna cover a couple of housekeeping items. All participants are in listen only mode. So if you have any questions, please use the q and a button at the bottom of your screen, and we’ll take as many as we can at the end of the demo. And you are going to receive a recording of the event in the email in the next three days, so please be on the lookout for that. So today, I’m joined by Katie Brady and Sean Salves. Katie is our technical EHS sales consultant and has years of experience building and demonstrating EHS solutions. Sean is our senior market strategy lead at Origami where he brings a proven track record and passion for process innovation leadership, customer focus, and technical prowess to further enhance Origami’s risk EHS solution offering and market presence. I’m now gonna pass it over to Katie to do the demo. Thanks, Emily. So first, your team will have a centralized job safety analysis library where your organization can store and manage its GSAs across all of your facilities, departments, or projects. With everything in one place, safety managers can monitor the statuses of all of their JSAs from one page and quickly sort through their library to find specific records that need their attention, like maybe one of these for operating a forklift. Your team will define a standardized template or guided procedure for how a JSA is built so that each of these records follows the same structure and provides the same level of detail. So here, we’ve included things like location, department, building facility, and specific asset details that are related to the job for context specific risk identification and so that we can include more tailored safety measures like this list of required PPE. Below, we have the section where you can create a step by step breakdown of the job. Within each of these steps, there is a space to note the required activities in detail. And while this step is being documented, safety managers can add identified hazards to this running list. This list is connected to a global risk library where your team can organize hazards that are common across different regions or departments for selection. And to make sure that best practices are implemented consistently, you can also have recommended controls associated to each risk and have them automatically selected here on the job step. Once all of the risks and controls are identified and confirmed, you can then begin the risk assessment process. This is done with a configurable risk matrix that’s used to assign a probability and severity rating for both before and after control measures have been put in place. So I’ll make my selections here. As those selections are made, a rating is given to the risk. The scores of each risk within the step combine to give the step an overall rating. And then the scores of each step roll up to give the JSA a combined risk rating. So now you’ll have a common language for communicating the danger involved in a specific task, the severity of potential hazards, and the importance of adhering to the controls put in place. The entire JSA management process from creation to publishing to continuous monitoring is organized below. The owners are responsible for the development of the JSA. Once they have completed their initial build, they might choose to pull in other team members for their perspectives, and that would be done with a file access, which is time boxed access to view and, if needed, make changes to the document. This might be given to supervisors or workers in the role, maybe contractors or other safety managers. As these groups are making changes to the JSA, you’ll have full version control where all the changes are logged and stored here on the record. These you can compare to or restore at any point. Once they are all happy with the state of the JSA, they can turn it over for final review. These reviewers can look over the JSA, leave feedback. They can approve or reject it, and that has a built in signature collection process too. After everything is approved, we can then publish the JSA out to the larger employee organization. Since these are being regularly reviewed, improved, and published, we can also see that version history here. To keep that management process easy and moving forward, Origami supports a number of automated workflow processes. For example, if JSAs need to be reviewed on an annual basis, you can have scheduled tasks created and assigned out automatically to begin that new review cycle. The JSA could also be flagged based on that risk rating, and corresponding notifications could be sent out by email or text to the safety team to make sure that appropriate resources are allocated to high risk tasks. As folks are given file access or review access, they can be sent an email with an overview of what’s expected of them and by when. And as new versions of the JSA are approved, copies of it are stored here on the record, and department supervisors can be sent that updated copy for training or to share it with their team in addition to the other methods of accessing the JSA. Once the JSA is published, it can be made available to designated employee groups with either a link, a dedicated QR code, or through a browser based portal like this one here. All of those options give employees immediate access to published JSAs with no login required. This list is searchable, but it’s also or can also be pre filtered. So, for example, each department or location or project could have their own pre filtered list of JSAs that they only see documents that are relevant to them. Once they find the JSA that they need, they can pull it up, view it from here, or download it to the device to keep it on hand. The file that we’re looking at now is generated automatically based on a template that your team has full control over. This can be edited to include any information on that JSA record and formatted so that the look and feel is familiar for your employees. So that your team has full visibility into JSAs of all statuses, everything we’ve covered today can be visualized in a dashboard. Yours might include KPIs up at the top here so that you can see your safety goals, your safety initiatives, and other top level metrics surrounding your JSAs. You might want to visualize common hazards and controls, PPE usage, or highlight overdue JSAs for immediate action. A dashboard like this would be your landing page for the real time oversight of your job safety analysis program. Now that you’ve seen it in action, I’ll pass it back to Emily for some q and a. Thanks, Katie. We’re now gonna move on to our q and a portion of the sec session. Just drop any questions you have in the q and a box below, and Sean’s gonna go ahead and address those questions for you. So the first question, that came in, Sean, is can I conduct risk and how their assessments for areas outside of JSAs within Origami? Yes. That’s a really good question, Emily. Thanks for the the question there from the chat. So, yes, we can. And, actually, Origami right now is making quite a few enhancements. Some common examples will be related to incidents, for example. So if you think about SIS, SIF potential, that’s a really good example. We’re looking at serious injury fatalities and then all the risks that could lead up to catastrophic events potentially. That’s one prime example that we are enhancing right now. Another example is auditing. So if you think about tagging hazards to your audit to ensure compliance or even any kind of follow-up activities, if you’re doing, a sidewalk, for example, That’s a very common example where you can link those, assessments to any kind of audit or inspection activities. And then what I’ll what I’ll bring up is chemical management in general. Right? So if you’re going through chemical requests, looking at the potential risk of a chemical being brought on-site, whether it’s an inventory or where it’s being stored, for example, we can use risk status to look at the you know, any kind of risk that may exist based on what you’re storing or even the constituents of that chemical. That’d be a prime example where these could be applied and where we’re making enhancements right now in the current state. It’s a very good question. Yeah. Thanks, Sean. We are gonna be having an announcement about the new features and functionality for incidents and audits soon, so stay tuned for that announcement. Another question that came in is I would like to know if a form can be made accessible to external contractors without requiring them to have an account on Origami they can complete and submit it directly for, for re approval and review. Yes. Yeah. Absolutely. So, essentially, yeah, any kind of you know, anyone that wants to access these, it could be obviously a user, but anyone that’s outside, a lot of times we hear, especially in construction, other industries where they just don’t have access. You know, they might have an email. They might just need to have access to this. Absolutely. You can have those evaluated, reviewed, viewed, and even, you know, any kind of input you can add as well. We do that with a lot of our clients. It’s come across a lot of our domains in Origami as well, a lot of our products. So, yes, absolutely. That’s that’s key to field usage as well. Great. We do have a question about whether this can be done on mobile. I’m not quite sure if it’s referring to JSAs or risk and hazard assessments overall, but I know we are working on functionality to bring JSAs into mobile. Anything you’d wanna add to that, Sean? Yeah. No. That’s hundred percent. Again, field the field is the biggest piece here. Right? Field usage for reporting as well, obviously, and transparency. So starting with that, obviously, the ability to view a JSA is something that we’re incorporating into our mobile apps. That could be any kind of document or file, essentially, is the one that we’re building right now. So that could be an SDS. That could be a JSA, a lockout tagout procedure. Any kind of spec or policy or procedure in general can be accessed in mobile coming very soon. I will also add that the ability that you saw in terms of tracking hazards and doing those risk assessments in general, so in the form of audit questions, we have the current audit inspection capabilities in our mobile app today. We are tagging those hazards and incorporating that into our mobile app as well. So we’ll have a lot of that risk assessment capability moving forward in the very near term. Great. Thanks, Sean. We have a question about whether Origami is a cloud based system. Yes. It is. Sean, anything you’d wanna add? Hundred percent cloud. Yeah. Hundred percent cloud fast. Yes. Yeah. So thank you for that question. We do have another question coming in. So, I know Katie so Katie showed that the use of assessing risk based on probability and severity, and the question is that they don’t use those parameters to assess risk. They use exposure rating and health effect rating. So is that something they can change on their end, Sean? Absolutely. And that’s the flexibility of our risk assessment capability. It’s there’s so many different versions of this. In this context, this would be more of an occupational health perspective, like, hip exposure assessment, essentially, it sounds like. So that would be, looking at health risk rating overall. And then, you know, in the realm of, like, industrial hygiene, this would be a common case. We see this all the time, even from my experience as a safety leader. We use this, like, eight by eights, for example, in aviation. Right? So there’s there’s lots of versions of this. You can look at frequency occurrence as well. Right? Any kind of definition you have, you can set up and and really creates flexible risk assessments in that sense. So really good question. Great. Another question that came in is it says that they need to assess risk and hazards not for jobs, but individual projects, and if that was something we could support. I know we hear this a lot in construction. Sean, anything you can give guidance on for that? Yeah. Hundred percent. And, again, like, the flexibility of this is key. Right? So this can be applied to any kind of setting, project base. I would even you know, if you think about construction, this is the pretest planning essentially, going in and identifying any kind of know, if you’re doing a sidewalk prior to the work happening, this happens all the time. Right? You wanna go through this and evaluate your team and have a net team setting. Yes. You can do it that way. I’ve also seen this in manufacturing, right, for, in PSN, for example, when you look at pre start up safety reviews as well, PSSR. Very common if you’re looking at asset level risk in the field as well. If you’re doing any kind of activities or any kind of permit needs, you might wanna do a risk assessment in that sense as well. So, yeah, absolutely. And it it can apply even beyond construction in this case. Great. Alright. While we wait for some more questions to come in, just wanted to highlight some of the things on the slide that you can to learn more about us, you can go ahead and visit us at origami risk dot com. Start a conversation with us at info at origami risk dot com, or request a demo with us at origami risk dot com slash get demo. So if we didn’t get a chance to get to your question, don’t worry. We’ll go ahead and we will be out to you, and, you will be getting the on demand recording in your inbox in the next few days. So with that, I think we’re gonna go ahead and wrap up. Thank you so much, everyone, for joining our solution showcase today, and have a great rest of the day.